The Registered Nurses’ Union Newfoundland & Labrador (RNU) is recruiting for an Administrative Assistant (Temporary Full Time until December 31, 2022 with the possibility of extension).
Posted Date: 14 July, 2022
Closing Date: 28 July, 2022
Temporary Full Time until 31 Dec, 2022 with the possibility of extension.
Education:
- Successful completion of a one-year Office Administration program from an approved/recognized college is required.
- Experience in office administration and/or records keeping will be considered an asset.
Work Setting
- Office building. Registered Nurses’ Union Newfoundland & Labrador (RNUNL) office located on 229 Major’s Path in St. John’s NL.
Responsibilities
Tasks
- Answer telephone and relay telephone calls and messages
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Type and proofread correspondence, forms and other documents
- Provide general information to clients and the public
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Draft legal correspondence and perform general office and clerical duties
- Photocopy and collate documents for distribution, mailing and filing
- Label, file and retrieve documents
- Label files according to retention and disposal schedules
- File material in storage area
- Locate and remove files requested
- Process incoming and outgoing mail manually or electronically
- Manage personnel information database
Computer and Technology Knowledge
- Database software
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Windows
- MS Outlook
Area of Specialization
- Correspondence
- Reports and records
- Forms and records
Additional Information
Security and Safety
- Criminal record check
- A satisfactory record of work performance and attendance is required
Personal Suitability
- Ability to multitask
- Accurate
- Client focus
- Organized
- Reliability
- Team player
Benefits
- As per the NAPE Local 7018 collective agreement
External applicants are encouraged to email their applications to David Hammond at info@rnunl.ca